Email Campaign Request Form

Please fill out this form completely to request an email list or text/graphic email for delivery to prospective students or external contacts. This process requires multiple steps to set up so please note the turn-around times: one week for text emails or report lists and 3 weeks for graphic postcard emails or communication plan emails. Image selections and finalized text must be provided, if changes are required this may delay meeting the send date requested.
* Asterisk indicates field is required.

Note: Requests for internal communications to current students, faculty staff and alumni should follow these standards.

* First name: * Last name:
* Email:
* Department:
Audience:  Prospective Student
 External Contact
 Undergraduate Applicant
 Admitted Student
 Deposited Student
 Graduate Applicant
* List or Filter Criteria:

Please describe the population you wish to send your communication to.


"2012F and 2013F undergraduate prospects, freshmen and transfer only. No international, please."

"2012 undergraduate transfer prospects in California only."

"2011, 2012, 2013 undergraduate and graduate international prospects (ethnicity = "F"). Include the following countries only: Great Britain, France, Italy, Germany, and Taiwan."

"School of Management Grad programs: MSISA, MSIS, MPA, MPAS, UNDG, initial contact back two years"

For current program codes please refer to your request information pages:




List or Filter Criteria: Please send a list of contact emails and first name (optional) to with this email campaign request number by today.
* Type of request:  Report List Only (1 week lead time, only need to fill out List or Filter Criteria and Request Date fields)
 Text-Only Email (1 week lead time)
 Graphic Email (3 week lead time)
 Custom Graphic, Link Intensive or Complex Chart/Table Email (3 week lead time)
 Communication Plan Email (3 week lead time, indicate in Comments field the desired timeline e.g. two weeks from Prospect entered into EMT)
Header/Footer template: (view designs)
Body design:
(view designs)

specify image name(s) and promotional text below (see photo and banner options):

* First send date:    
Follow-up send date:

* Email subject line:
* Email from address:
optionalEmail from label:
* Body text:
Email Footer address:
use default or type in your own